1. Go to Leave Menu


2. Click Import



3. Download the sample file by clicking Download Sample File

This is the guide to fill the form downloaded form:

  • All highlighted column is mandatory to fill.
  • Request Date: the leave request date.
  • IC number: The employee's ID Number in Employee menu.
  • Location: The location of your employee's work on that date.
  • Leave: Leave policy name.
  • Leave start date & end date: leave taken date
    Fill the start date and end date with the same date because each row in the table must contain data for 1 day leave.
    For example, if an employee took 3 days Annual Leave from 1 to 3 Feb 2021, then the leave taken must be written in 3 different rows.
  • Start Time, End Time, Schedule Type and Used: the column that will be used to determine full day and half day leave taken. For example, employee's work pattern is 8 hours.
    • Leave taken with duration 8 hours (or more) will be recorded as full day leave
      sample : Start Time 9:00, End Time 17:00, Schedule Type Full Day, Used 1
    • Leave taken with duration 4 hours (or less) will be recorded as half day leave
      sample : Start Time 9:00, End Time 13:00, Schedule Type Half Day, Used 0.5
  • Status: Leave taken status
    All imported leave will appear in both employee's Leave tab and manager's Approval tab. But only leave taken with "Approved" status that will appear in Attendance Calendar and will deduct the leave balance


4. Import your file that follows the formatting on the sample file


5. Click Preview


6. Make sure all the data is correct

You will encounter a red-highlighted cells if a mandatory information is not filled yet. See the picture below as an example.

7. Submit the file


8. The imported data will appear in:

    a. Employee Profile page for Manager under Approval tab


    b. Employee Profile page for Leave Requester under Leave tab


c. Leave Menu

    d. Attendance Calendar

    Only the Approved Leave will occur here.